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The Royal Borough of Windsor and Maidenhead (RBWM) is seeking to engage with experienced event management suppliers in advance of a future procurement for the delivery of a diverse programme of high-profile ceremonial, civic and nationally significant events over an anticipated eight-year period.
The appointed supplier will be required to provide and maintain a strategic event management, operational planning and delivery support for a range of events and provide including, but not limited to:
These events are likely to attract significant national and international attention, substantial media interest, and large public audiences, regularly involving complex security, operational and stakeholder requirements.
Supplier Requirements
RBWM is seeking suppliers that can demonstrate a proven and successful track record in the planning (maintenance of plans), and delivery of major public events within Windsor town centre or similarly complex and sensitive environments.
Suppliers should be able to evidence experience in:
o Security services
o Police forces
o Emergency services
o The Royal Household
o The Crown Estate
o Central government departments
o Transport operators
o National and international media organisations
Capacity and Capability
The successful supplier must demonstrate the organisational capacity, resources and resilience to manage events of exceptional scale and complexity, including events that may attract in excess of 100,000 attendees.
| Lot | Title | Value |
|---|---|---|
| 1 | Lot 1 | — |
Suppliers should be capable of:
Market Engagement
This notice is intended to inform the market of RBWM's future requirements and to identify suppliers with the specialist expertise, experience and capacity necessary to deliver events of national significance within the unique operating environment of Windsor.
The Authority is particularly interested in engaging with organisations that can demonstrate excellence in event delivery, stakeholder management, crowd safety, security integration, operational resilience and the successful management of high-profile events operating under intense public, media and stakeholder scrutiny.
The resulting contract cannot guarantee a level of regular events as some of the events outlined above are unplanned or "no notice" events. So, it will be expected the successful provider may for the most part be monitoring and maintaining plans for events listed above until they are activated.
The Authority is inviting interested suppliers to respond to its market engagement survey and provide expressions of interest - the deadline is 1pm on 29/07/2026. The link can be found here:
https://forms.office.com/e/CiwrxPa7Ci.