CEFAS26-75 ITT for provision of pelagic trawler vessel for the IESNS survey

Additional objectives will include collection of plankton and hydrographical data in the study area.

6.2. Survey area and time of operation

The UK survey component will take place between Latitudes 62° and 69° North and Longitudes 13° West and 6° East (see full specification in bidder pack for total survey area and example of UK component in green).

The survey will be a total of approximately 13 days and will be conducted within the period 20/04/2027 – 31/05/2027. The vessel must be available for 13 consecutive days (this excludes time to calibrate the echosounders in a suitable port as well as transit from berth port to requested mobilisation port) within this period and ideally commencing at the start of this period.

Embarkation and disembarkation is required to take place in a Scottish mainland port e.g. Fraserburgh, Peterhead.

6.3. Vessel specification

• The vessel must be a pelagic trawler with a length range of 50+ metres LOA
• The vessel must be equipped with a working echosounder operating at 38 and 200 kHz (additional frequencies are preferrable but not mandatory). The frequencies must be split-beam. The preferred model of the echosounder is the SIMRAD ES80/EK80, although other models with equivalent scientific capability will be considered: (ES60, EK60)
• The vessel must have a mid-water trawl with a vertical opening of approximately 30 m and skipper and crew must have experience deploying this gear and a track record of targeting herring and blue whiting in the study area. The trawl must have a codend liner, protruding from the brailer with a mesh size of 4 cm or less.
• The vessel must have a block and winch capable of deploying 1000m of wire to deploy a small plankton net (mouth diameter 50 cm, 2.60m height) and a CTD sonde.
• The vessel must have freezing facilities of at least 2.5 cubic meters for the biological samples.
• The vessel must have berthing availability for a minimum of 6 (up to 8) scientific personnel.
• The vessel must have a safe working space to sort and process the catch (measuring fish, collect biological samples), including a suitable sorting table and a processing bench space for up to three people.
• The vessel must have a safe and dry working space for scientists to monitor and process the acoustic data.
• The vessel must have a safe working space to process and store the zooplankton samples. This may involve the use and storage of chemicals (formaldehyde) and an oven (provided by the Authority) to dry the sample.
• The vessel must comply with the safety standards required for fishing vessel operations in the UK and international waters.

6.4. Permissions

Cefas will be responsible for obtaining all necessary permissions and licences to undertake survey operations within the survey area of operation; however the Supplier may need to provide Marine Management Organisation / The Crown Estate with the details of specific survey activity ahead of commencement of work to fulfil licence requirements.

Cefas may require the Supplier to provide information relating to permissions in order to publish a Kingfisher Bulletin notice.

6.5. Common Marine Inspection Document (CMID)

An in-date valid CMID will be required from an accredited CMID inspector before the commencement of the survey.

Cefas reserve the right not to progress with the contract if the proposed vessel(s) fails to meet the requirements of the Cefas vessel assurance standards.

Where the vessel will be carrying out lifting or fishing/trawling procedures as part of the contracted work the vessel assurance process will require them to demonstrate the safe operation, effective maintenance and compliance of the equipment in line with any relevant maritime legislation.

6.6. Special provisions relating to safety of taking scientists to sea

The Supplier must demonstrate that the vessel and crew can safeguard the health, safety and wellbeing of project staff. Project staff from Cefas will be under instructions to ensure that all standard safety at sea items and procedures are adequate before each sailing. Confirmation to sail will be subject to physical inspection/survey of the proposed vessel and successful sign-off of the vessel assurance process and documents which will be facilitated by Cefas staff.

It is a requirement of the MCA for the skipper to give an explanation to project staff of the vessel risk assessment and health and safety regime, including the stowage and use of life saving appliances, the procedures in an emergency, and escape routes before embarking on each voyage. Safety briefings shall be carried out prior to departure (e.g. procedures in event of fire, medical emergency, abandon ship etc.).

1. Insurances

The Supplier must procure and maintain the following insurances for the duration of the contract:

• Employer’s (Compulsory) Liability Insurance = £5million
• Public Liability Insurance = £5million
• Professional Indemnity Insurance = £5million
• Product Liability Insurance = Not applicable
• Marine Hull Insurance - with a limit of no less than the value of the Vessel;
• Protection and Indemnity - £2,000,000 limit - with cover equivalent to the cover provided to members of the International Group Protection and Indemnity Associations; and
• General Third-Party Liability - £5,000,000 limit - covering bodily injury and property damage, to the extent not covered by the above.

1. Health and Safety

The Supplier is required to have a pro-active approach to health and safety and provide details of any certifications held.

1. Accident / Incident Reporting

Cefas request that an initial report of any accidents or near miss incidents (to any person on board) that occur during contract delivery, are to be reported by telephone or email within 24 hours to the Cefas Scientist in charge (SIC).

In addition to the initial report above, Cefas require a full report on all accidents or near miss incidents is delivered at the end of the contract, when all services are complete.

1. Environmental and Quality Assurance

The Supplier is required to have appropriate Environmental and Quality Management systems and processes in place to provide assurance to Cefas. The Supplier will provide details of any certifications held such as ISO9001 and14001, but these are not mandatory.

Following completion of each survey, the Supplier will provide Cefas with a report which includes; the vessel engine capacity, distance travelled and fuel used. The Supplier will also provide a statement to confirm any incidents of lost gear or disposal of gear, and how this was managed ethically and sustainably