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Westminster City Coucmil is looking to appoint a supplier for the provision of festive lighting and real Christmas tree services across multiple sites within Westminster. The objective is to secure a high-quality, reliable, and cost-effective service that meets ward-level requirements and budget constraints.
The contract will be structured as a menu-based Schedule of Rates, allowing ward councillors to select products and services in line with available ward budgets. The service menu will include, but not be limited to:
The provision of free-standing Christmas trees will be limited to real trees only, available in the following sizes: 15ft, 20ft, and 25ft.
The core service for Christmas trees will include:
Decoration of trees will not form part of the core service and must be priced separately as optional add-on packages, for example:
All column-mounted festive lighting motifs must be new items only. The use of ex-rental, ex-display, or refurbished equipment will not be permitted.
The procurement will be undertaken using the Open Procedure, in accordance with the Procurement
Act 2023 (PA23).
The estimated total contract value is £360,000 exclusive of VAT (£432,000 inclusive of VAT) over the full four-year term.
The proposed contract will be let on a 1 + 1 + 1 + 1 year basis, with the option to extend annually, subject to satisfactory contractor performance, continued service need, and ongoing value-for-money assessment. This structure provides the Council with flexibility to review the arrangement at the end of each year and determine whether continuation of the contract remains appropriate.
| Lot | Title | Value |
|---|---|---|
| 1 | Lot 1 | £360,000 |
Sites Included in the Contract
The following Westminster City Council sites are proposed to be included within the scope of this contract for the supply of festive lighting and Christmas trees:
Tender submissions will be evaluated across Qualification, Technical (Quality) and Commercial (Price) criteria. Qualification will be assessed on a pass/fail basis to confirm minimum standards (e.g. insurance, policies, exclusions, and relevant experience). The award will be made to the Most Advantageous Tender (MAT).
Evaluation approach:
Evaluation area Weighting
Quality (Technical) 40%
Price (Commercial) 60%
Responsible Procurement (within Quality) Minimum 10% of overall score