COSHH Management System

Caerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement and implement a comprehensive Control of Substances Hazardous to Health (COSHH) Management System. The system will support the effective identification, assessment, control, monitoring, and reporting of hazardous substances used across Council services.

The solution must provide a centralised, secure, and user-friendly platform to ensure full compliance with COSHH Regulations and associated health and safety legislation, while improving operational efficiency and risk management.

The system must:

Maintain a register of hazardous substances

Facilitate COSHH risk assessments

Manage Safety Data Sheets (SDS)

Track control measures and exposure risks

Support compliance, audit, and reporting requirements.

Also ensuring the following:

Ensure legal compliance with COSHH Regulations

Reduce risks associated with hazardous substances

Improve visibility and control of chemical usage

Provide auditable records.

Please confirm how the proposed COSHH Management System will provide Caerphilly County Borough Council with a reliable, compliant, and future‑proof foundation for directly supporting both operational delivery and strategic objectives.