Grounds Maintenance services for Rushden, Higham Ferrers & Irthlingborough Town Councils

Grounds Maintenance Tender Information

1. Contracting Authority

Rushden Town Council Rushden Hall, Hall Park, Rushden, Northamptonshire NN10 9NG

On behalf of:

• Rushden Town Council
• Higham Ferrers Town Council
• Irthlingborough Town Council

Contact: Paul Wilcox or Vivienne Prodger

Email: contracts@rushdentowncouncil.gov.uk

1. Title of Contract

Grounds Maintenance Services for Rushden, Higham Ferrers & Irthlingborough Town Councils.

1. Reference Number

RTC GM 2026

1. Short Description of the Contract

Rushden Town Council invites suitably qualified and experienced contractors to tender for the provision of comprehensive grounds maintenance services across the three towns.

The contract covers (but is not limited to):

• Grass cutting - amenity areas, parks, verges, cemeteries
• Hedge and shrub maintenance - trimming, shaping, seasonal works
• Weed control - hard surfaces, planted areas, chemical and non chemical options
• Litter collection - open spaces, parks, high use areas
• Sports pitch maintenance - marking, mowing, seasonal preparation
• Cemetery grounds care - respectful upkeep, memorial safety awareness
• Grave digging - preparation of graves, backfilling, reinstatement, compliance with burial regulations
• Tree works (basic) - low level pruning, safety reporting
• Seasonal tasks - leaf clearance, planting support, winter preparation

1. Contract Type

Services

1. Contract Duration

5 years, with an optional 2 year extension (5 + 2)

Contract commencement: 1st November 2026

1. Estimated Contract Value

£3,000,000 - £4,000,000 (full term including extension)

1. Procurement Procedure

Open Procedure under the Public Contracts Regulations 2015.

1. Conditions for Participation

Tenderers must provide:

• Evidence of relevant experience
• Health & Safety documentation (including RAMS)
• Environmental policy
• Insurance certificates (Public Liability £10m; Employers' Liability £5m)
• Quality assurance processes
• Pricing schedule and method statements

1. How to Obtain Tender Documents

Tender documents, specifications, maps, and submission instructions are available upon request from the Contracting Authority Rushden Town Council.

1. Deadline for Submission

12:00 noon, 14 July 2026

1. Tender Submission Format

Electronic submission only. Required components:

• Completed Form of Tender
• Pricing schedule
• Method statements
• Compliance documents

1. Award Criteria

• Quality: 60%
• Price: 40%

Quality criteria include:

• Service delivery methodology
• Environmental approach
• Responsiveness and communication
• Innovation and efficiency
• Social value commitments

1. Additional Information

Site visits available on request. Clarification questions must be submitted by 3 July 2026.

1. Publication

This notice will be published on:

• Find a Tender
• Rushden Town Council website