NCC1730 Bulk Vehicle Fuel Management System

This procurement covers the supply, installation, configuration, integration and support of a Fuel Management System to be used by the Council's Fleet Service and authorised Council users.

The system is required to support the following areas:

• Fuel dispensing control and transaction recording across all bulk fuel sites.
• Access control for vehicles and drivers using RFID, card-based and future nozzle-based options.
• 24/7 unmanned operation with local transaction storage and automatic synchronization.
• Remote monitoring and control of fuel dispensing equipment.
• Real-time tank monitoring and stock management.
• Book stock versus gauge stock comparison and discrepancy detection.
• Alarm and notification for abnormal losses, suspicious activity, equipment issues and faults.
• Management of Diesel, Unleaded Petrol and AdBlue.
• Support for dual-nozzle pumps, shared tanks and up to four pumps per terminal.
• Integration with ERP system, fuel card providers, fleet management systems, telematics systems and BI tools.
• Reporting and management information including carbon reporting, usage trends, MPG and exception reports.
• Full audit trail and role-based access control.
• Unlimited authorised users with web-based access.
• Hardware supply, installation, commissioning and ongoing maintenance.
• System administrator training and ongoing support.
• Scalability to support future AdBlue tanks and additional sites, tanks, pumps or access-control technologies.