Plant Equipment Maintenance & Service

Procurement Description

To maintain and service the plant equipment at the Royal Armouries Museum, Leeds (including the nearby satellite site known as the NFC), through a comprehensive planned preventative maintenance schedule in compliance with Health and Safety Regulations and industry standards. Provide an annual preventative maintenance schedule by the start of each 12-month contract period for the duration of the agreement, in line with all mandatory regulations.

Current Service Scope

The service covers the following:

• Planned preventative maintenance (PPM) of all relevant plant and equipment, particular experience of aged plant.
• Reactive maintenance and breakdown response, for aged plant and equipment
• Statutory inspections, testing and certification where applicable
• Servicing of mechanical plant, heating plant, pumps, valves, including Chillers, A/C units and other associated equipment
• Fault finding, diagnostics and repair
• Replacement of worn or failed components and consumables
• Provision of labour, tools, access equipment and specialist subcontractors where required
• Compliance with health and safety legislation, site rules and industry standards
• Maintenance record keeping, service reports and asset history updates
• Annual maintenance programme and scheduling
• Emergency call-out support where required
• Recommendations for lifecycle replacement, energy efficiency and asset condition improvements

Estimated Contract Value (incl. VAT): £340,000

• Initial term: £189,000
• Optional extensions: £126,000
• Other options (variations, e.g. provision of spare parts): £25,000