Print Fulfilment and Mailing Hub Framework Agreement

The framework provides public sector bodies with a single, easy-to-use portal to procure Print, Fulfilment, and Mailing goods and services. From printed materials and bulk mailings to secure document fulfilment, buyers can access a wide range of suppliers through one streamlined digital platform-ensuring compliance, cost efficiency, and service flexibility. This Framework is designed to offer public sector buyers a centralised online platform

through which they can access a wide range of compliant and competitively priced services, delivered by an ecosystem of pre-approved supply chain partners managed by the Neutral Vendor.

The appointed Neutral Vendor will act as the single point of access for all services under

the Framework, ensuring a streamlined, transparent and efficient procurement route. The Neutral Vendor will be responsible for managing supplier relationships, service delivery, reporting, and quality assurance across all lots and service categories. This approach ensures flexibility and choice for Contracting Authorities, while reducing administrative burden and maximising value for money.

The objectives of the Framework are:

1. Provide a single point of access for public bodies to procure print, fulfilment and mailing services efficiently.
2. Ensure a fully managed service, where the vendor oversees supplier management, order processing, and reporting.
3. Enhance transparency and cost efficiency by allowing price comparisons and budget tracking.
4. Promote sustainability and digital transformation by offering paperless workflows and eco-friendly procurement options.
5. Improve service accessibility through a user-friendly digital platform with real-time tracking and analytics.

The appointed vendor is responsible for:

1. Developing and maintaining a procurement portal to facilitate seamless transactions.
2. Onboarding and managing suppliers across different print, fulfilment and mailing service categories.
3. Ensuring compliance with public sector procurement regulations and required data standards.
4. Providing customer support and training for buyers and suppliers using the platform.
5. Delivering analytics and reporting capabilities for spend analysis, usage tracking, and sustainability metrics.