Provision of Worldwide Real Estate Surveying Services

The Foreign, Commonwealth and Development Office (FCDO) has

estate property around the world and operates in over 280 different

locations. The estate comprises Embassies & High Commissions

(anything from a stand-alone, freehold building on a secure

compound, to a fitted-out leased office in a multi-occupied, high-rise

building), visa offices, residences for Heads of Post and residential

buildings for diplomats. Additionally, there are individual “legacy”

properties such as churches, cemeteries, etc.

The FCDO’s role in the management of its global Estate is similar to

an investor/developer/landlord in that:

• it owns, leases, occupies and manages the Estate
• it sells surplus and non–performing assets to maximise the

returns from the Estate

FCDO requires Service Providers to act on its behalf in the provision of

Real Estate Surveying Services to support the management of the

Global Estate. A broad range of professional services are required to

support the surveying team in managing the FCDO estate and any

estate related issues that may occur.

Top level service requirements include but are not limited to:

• Services, advice and due diligence relating to the viability of

freehold, leasehold, licenced property and land, with the management,

negotiation and transaction of the acquisition itself

• Services and advice on the disposal of land or property, as well as

the undertaking and managing the marketing and disposal of the

property

• Services, advice on rent related issues including rent reviews,

rental values and rental payments, including undertaking and

negotiation of rental agreements

• Services and advice on dealing with surrender, expiry or renewal

of a lease, including undertaking and managing negotiations on

dilapidations, lease terms and exit timing/strategy

• Services and advice in respect of issues relating to rates, land

and property taxes and charges, including negotiation or through

professional support/ representation at local land tribunals

• Valuations and appraisal advisory services
• Country specific town planning advice and guidance
• Legal advisory and Counsel Services
• One-off reports from on site or desktop studies, surveys and

audits

• Strategic advice to develop regional, country and estate and

asset management plans

Optional services which may be required under the contract include:

• Property, Facilities, Estate and Financial Process Management

Services

• Project Management Services

The intention is that this requirement will be split into lots based on

Geographic region:

Lot 1 – Africa

Lot 2 – Asia Pacification and South Asia

Lot 3 – Europe (including UK), Eastern Europe and Central Asia

Lot 4 – Middle East and North Africa

Lot 5 – Americas

Each lot will be awarded as a seperate contract. For each geographic

region a Service provider is appointed to, it is expected that either the

Service Provider or appointed subcontractors will be able to deliver

services within the region.

It is anticipated that the form of contract shall be FCDO Terms and

Conditions. The FCDO however are seeking feedback on appropriate

standard forms of contract used within the market to provide these

services.