The Supply of Electricity to MOD sites in Northern Ireland

PROCUREMENT SUMMARY

Procedure: Open Procedure under the Procurement Act 2023.

Contract Length: 24 Months + 12 Month Extension + 12 Month Extension.

Maximum Contract Duration: 48 Months.

Annual Consumption: Approximately 30.1 GWh.

Meter Portfolio: 23 Half-Hourly, 110 Non-Half-Hourly.

Portfolio Coverage: Commercial and Domestic Electricity Supplies.

Geographic Scope: MOD Sites throughout Northern Ireland.

Pricing model: Variable price, cost-plus.

Award Basis: Most Advantageous Tender (MAT).

Evaluation Split: Technical 50%, Commercial 40%, Social Value 10%.

Estimated Total Contract Value: £25,886,000 excluding VAT.

1. CONTRACTING AUTHORITY

The Contracting Authority is the Ministry of Defence (MOD), acting through the Defence Infrastructure Organisation (DIO).

The DIO is responsible for supporting defence outputs through the management, maintenance, development and operation of the defence estate.

The Contracting Authority is seeking to appoint a suitably qualified and experienced electricity supplier to deliver commercial and domestic electricity supply services to MOD establishments throughout Northern Ireland.

The Ministry of Defence seeks a supplier capable of delivering secure, reliable, value-for-money electricity services across the Northern Ireland defence estate whilst supporting defence outputs, operational resilience, sustainability objectives and effective stewardship of public funds.

1. PROCUREMENT REFERENCE

Procurement Reference: 715787474.

1. BACKGROUND

The Ministry of Defence occupies a diverse estate across Northern Ireland comprising military establishments, training areas, operational facilities, administrative buildings, technical infrastructure, residential accommodation and associated support facilities.

Electricity is a critical service supporting defence capability, operational readiness, training outputs, estate resilience and the wellbeing of personnel and their families.

The Authority requires a supplier capable of delivering a secure, reliable and efficient electricity supply service across the full meter portfolio while supporting statutory compliance, financial transparency, sustainability objectives and operational resilience.

The successful supplier will become a key strategic utility provider to the Authority and shall work collaboratively with DIO and its service delivery partners during the contract term.

1. OBJECTIVE OF THE PROCUREMENT

The objective of this procurement is to establish a single contract for the provision of electricity supply services covering both commercial and domestic consumption.

The Authority seeks a supplier capable of delivering:

• Secure electricity supplies
• Accurate and timely billing
• High-quality customer service
• Consumption data management
• Sustainability reporting
• Carbon reduction support
• Strong contract management
• Continuous service improvement.

The Authority wishes to create a contract that enables value for money whilst ensuring continuity of supply and supporting Government sustainability objectives.

1. CONTRACT SCOPE

The scope includes all activities necessary to provide a complete electricity supply service across the MOD portfolio in Northern Ireland.

The successful supplier will provide all services required from meter registration through to final invoicing.

The supplier shall assume full responsibility for management of all electricity supply accounts included within the contract.

1. COMMERCIAL ELECTRICITY SUPPLY REQUIREMENT

Commercial supply points include:

• Military establishments
• Single living accommodation
• Storage sites
• Headquarters buildings
• Offices
• Training facilities
• Workshops
• Warehouses
• Security facilities
• Communication facilities.

1. DOMESTIC ELECTRICITY SUPPLY REQUIREMENT

Domestic supplies include:

• Service Family Accommodation
• Other authorised MOD residential properties.

1. METERING

The estate uses the following types of meters:

• Half-hourly meters
• Non-half-hourly meters
• Domestic meters
• Commercial meters.

Actual portfolio data is included within the tender documentation.

1. CONTRACT TERM

The proposed contract term is: 24 months initially with two option years (2+1+1).

The Authority reserves the right to exercise extension periods at its sole discretion.

1. PRICING MECHANISM

The pricing model selected for this procurement is a variable price, cost-plus model.

1. EVALUATION METHODOLOGY

Tenders will be assessed using a Quality:Price ratio as below:

60 Quality / 40 Price

Minimum standards of legal, financial capacity and technical ability and the evidence required from suppliers to prove that they satisfy quality standards are contained in the ITT document.

A Weighted Value for Money (WVFM) Index will be used to calculate the Total Scores.

Full details of the evaluation methodology are included in the tender documentation.

1. PERFORMANCE MANAGEMENT

KEY PERFORMANCE INDICATORS

Supplier performance will be measured by the following KPI’s:

1. Timely Billing.
2. Query and Complaint Resolution.
3. Metering and Registration Performance.
4. Data Quality and Reporting.
5. Unbilled sites.
6. Social Value – Fair Work.

Detailed KPIs are included within the contract documents

1. SOCIAL VALUE

The Authority will evaluate social value as part of the award process using Model Award Criteria (MAC) 1a - Create and/or retain high-quality jobs.

1. DEFENCE SOURCING PORTAL GUIDANCE ON RESPONDING TO THIS NOTICE:

Suppliers must be registered on the Defence Sourcing Portal (DSP) before they can participate in this opportunity. Go to the DSP homepage (link below):

https://contracts.mod.uk

Then select 'Register now' and follow steps to complete registration.

Current Defence Opportunities can be viewed by anyone using the DSP opportunity search facility. Please search using the procurement reference: 715787474.

Once the opportunity listing is located:

Select the Project Title.

Review the project and opportunity details.

Locate the linked ITT within the Published Lots section.

Select"Go To Project Details".

Select the ITT name to view the ITT documentation and details.

To participate in the procurement please review the ITT requirements and supporting documents. Select"Express Interest" or"Intend to Respond". After expressing interest, the ITT will move into the supplier's My ITTs area where the tender response can be completed and submitted.

Please contact DIOComrcl-Facilities-ESus@mod.gov.uk for any queries on the above process.