Vehicle Hire Contract

Hire requests are received from service areas across the Authority and are required for various reasons including owned fleet off the road due to long terms repairs, in order to provide resilience in the fleet due to reliability issues (such as minibuses) and increased demand from service areas. The Authority require a contract with suppliers who are able to supply the whole range of vehicles within the lot tendered for that are used by the Authority.

The estimated value given for each lot is simply the total contract value divided into 12 equal lots. If you require a more accurate estimate then please submit a clarification query via the tender portal.

In order to provide more opportunities for SME suppliers, rather than a single supplier, the Authority has created different lots categorised by vehicle type. These hires can be either short term e.g. weeks or for a longer period e.g. months.

A potential contract risk would be that Local Government Reform or a change in the Council's vehicle hire and purchasing strategy may result in changes to requirements. This could result in an increase or a decrease in requirements. As a result of Local Government Reform the contract may require novation to any new local authority organisation once created.