Contract for Supply, Installation & Maintenance of Digital Destination Signage

Swansea Councils Special Events Team organise large scale events, the programme of events covers many venues in outdoor parks and spaces throughout Swansea. The scale of each event varies from 200 to 250,000 people.

To share event related information, promote cultural awareness, share Council news and to generally promote the destination. The Council requires the installation of three digital display signs, one on each of the main arterial highways into the city.

Swansea Council (Contracting Authority) is seeking a contractor to supply, install and maintain three free-standing digital signage units for the purposes of displaying council advertising and notices on County Council controlled land (and/or adopted highway).

For clarity, the Council is seeking to appoint a Digital screen contractor who will supply, install and maintain the digital sign units and necessary content playback hardware and wireless communication required. The Council currently manages various digital assets using Scala Enterprise CMS and will supply and manage all content for the display units within this contract ie we are not looking for a media owner/manager.

Identification of suitable locations will be the responsibility of Swansea Council. Proposed locations will be agreed in conjunction with Swansea Council Highways Departments and Pre-Planning feedback from the Swansea Council Planning Department.

The length of the contract will be for a period of three (3) years once the units have been installed, tested and handed over to Swansea Council. After 3 years, option to continue maintenance for an additional 2 years.

Schedule overview – all figures are draft based on planning determinations.

A Contract awarded to successful bidder

B Implementation requirements submitted to Swansea Council 28 days from A

C Planning consent for all 3 units applied for 4 months from A

D Successful planning consent granted 3 Months from C

E All display units installed and operational

6 months from D

F Initial maintenance 36 months from E

G Optional maintenance 24 months from F