Procurement for Communal Cleaning, Grounds Maintenance and Window Cleaning in Central and East of England (Habinteg)(Split into Lots)

Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning, window cleaning and grounds maintenance services across its residential schemes in Central and East England.

The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents.

The opportunity has been divided into four Lots, comprising:

• Lot 1: Milton Keynes & Dunstable Grounds Maintenance Services
• Lot 2: Communal Cleaning in Letchworth
• Lot 3: Thetford & Hoveton Grounds Maintenance and Communal Cleaning Services
• Lot 4: Essex & Ipswich Grounds Maintenance, Communal Cleaning and Window Cleaning Services

The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded.

Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier.

Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers.

Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026.

Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s).

Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term.

Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract.

Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure.